Office Administrator

‍Job Overview

LV Construction, a leading name in the construction industry, is seeking a highly organized and proactive Office Administrator to join our dynamic team. This role is pivotal in ensuring the smooth day-to-day operations of the office, providing administrative support to various departments, and maintaining an efficient workplace environment. If you thrive in a fast-paced setting, have excellent multitasking skills, and take pride in delivering exceptional organizational support, we’d love to hear from you.

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Key Responsibilities

• Office Management: Oversee the daily operations of the office, ensuring a clean, organized, and professional environment.
• Administrative Support: Assist management and team members with administrative tasks, including scheduling meetings, preparing documents, and handling correspondence.
• Document Control: Maintain and organise project files, contracts, and records, ensuring they are up-to-date and easily accessible.
• Communication: Serve as the first point of contact for office inquiries, managing phone calls, emails, and visitor interactions professionally.
• Procurement: Order and manage office supplies, ensuring inventory is well-stocked and cost-effective.
• Coordination: Liaise with clients, vendors, and subcontractors to schedule meetings, track project timelines, and address any administrative needs.
• Financial Support: Process invoices, expense reports, and timesheets, working closely with the finance team to maintain accuracy.
• HR Assistance: Assist with onboarding new employees, maintaining personnel records, and organizing training sessions.
• Health & Safety: Support the implementation and tracking of health and safety policies and procedures, ensuring compliance with industry standards.

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Requirements

• Experience: Proven experience as an Office Administrator or in a similar administrative role, preferably in the construction or related industry.
• Skills:
  • Strong organisational and time-management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Workever, Asana).
  • Ability to multitask and prioritise workload effectively.
  • Keen attention to detail and problem-solving abilities.
• Education: High school diploma or equivalent required; additional qualifications in office administration or business management are a plus.
• Knowledge: Understanding of construction terminology and processes is advantageous.
• Personality: A proactive, resourceful, and approachable individual who thrives in a team-oriented environment.

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